Board Meeting Minutes 10-12-17

Vincent said we have paid $800 to Landmark Learning for Wilderness First Aid that was cancelled and hasn’t been rescheduled.  Jenny will follow up on what’s going on with this.  Jimmy Jones was handling it.

Jenny

Raffle donations – ACE Kayak has promised $150 certificate for lesson.  Jay will donate painting.  Jenny will check with Jim Tebbel re who is NRS contact for throwbags.  Jenny has Kokatat contact and will also talk to Anna Levesque.  Jenny will check with NOC and also call Jennifer Whitlock re jewelry.  Jay and Lisa will donate time as trainer.  Jenny will talk to Stephen re donating woodwork and Nicole Keating re jewelry.  Jay will talk to Cheryl Beverly re jewelry.  Lisa will ask SMM re campsite donations but it’s iffy due to change in management.

Boat raffle prize – Decision made to offer gift certificate towards purchase of a boat (winner’s choice).  Amount is TBD once we know who the offer is from and Vincent reports on what we’ve spent in the past.  Note:  Todd got last year’s boat for free; other times he bought boats at really good discounts or we won them from the Southeastern race.  Todd suggested we ask dealers/outfitters if they’d like to participate and then offer to pay for half.

Contacting dealers/outfitters re boat  donation:  Jimmy is checking with Pat Kellar re Liquid Logic.  Jenny will check with ERA.  Lisa will ask re Black Fly and will contact Chris Hipgrave re Pyranha.

Vincent distributed the treasurer’s report.  14 new members, 11 renewals for September.  Dan asked if report included PayPal money.  PayPal gives us a report of everyone paying in the month.  Most came through PayPal rather than PO Box.

Jenny asked re postage.  $60.53 expenditure not for EddyLine.  Some for membership postage, other for miscellaneous admin mailing.

PO Box renewed for 6 months.

Dan asked if we are looking at CD’s to keep River Access Fund money in.  Vincent said he would check into it.  Dan recommended Fidelity as having very good rates.

Dan requested data re money in/money out for the past year.  Club has always tried to break even, roughly but last year, 50th anniversary, we chose to pay for meals and spend more than in prior years at club functions.  We spent a bit more ($3,340) than we received in the past 12 months.  Vincent will present a detailed accounting of expenditures for 2017 next month.

Lisa mentioned the cost of the Eddyline.  Discussion of value of continuing to print the Eddyline will be taken up in next month’s meeting.  Lisa suggested we might return to a monthly publication of the Eddyline.  Suggestion was also made that there could be two different editors.  Format could be more flexible when it is offered on-line.  Timeline for ending the printed Eddyline was suggested to be by end of 2018.

Jay pointed out the importance of roll practice to the membership.  It’s something that social media can’t do for members.

Insurance – GCA’s Certificate of Insurance expires December 1^st.  ACA needs to have a single contact – used to be Betsy.  There will only be two roll practices this year but other events may need COI.  Vincent asked Lisa if she would agree to be contact for COI’s.  Note:  Carol Reiser accepted the assignment after the meeting.

Lisa mentioned Boys & Girls Club venue has re-opened and suggested we might get practice going there again.  Jenny said she’d check on this.  Contact’s name in the past was Gail per Vincent.

Demo Days – Lisa has been trying to set some up.  Pyranha & ERA are scheduled.  She is working on Black Fly and The Outside World.  She requested we offer a $100 stipend. Board approved these four.

Donation – Per Dan, GCA is member of GA Water Coalition (200+ orgs statewide interested in protecting rivers).  They do a lot of serious lobbying and have asked for $25-$50 voluntary membership dues.  Dan moved that we do $50; Vincent proposed we do $150.  Board passed $150 and voted that it will come from River Access Fund.  Vincent gave Dan the check.

Tallulah – Tammy Lea needs additional volunteers.  Laura needs ACA insurance COI; wants to treat it as a paddle club sponsored event.  Needs to give to DNR.  Vincent thinks the COI will be $25.  He will call about that.  GCA will provide water and snacks to volunteers.  Jenny will handle.  Nov. 11th & 12^th.

Southeastern Races – Oct. 22^nd.  Todd is handling the event.  Debbie suggested that people getting recertified might help.  Todd requested that everyone promote the race.  We will have medals this year.  Todd needs 5 or 6 volunteers.  They should contact Todd directly via email.  Jenny will pin post to GCA page after membership paddle on Sunday.  David Asbell’s wife has volunteered.

Todd has heard that NOC’s marketing team is not excited about promoting non-NOC events.  GCA may have to spend the money for the permit next year.