The Eddy Line Is Going Paperless

It seems that almost everything and everyone is on a push to go paperless these days.  The Eddy Line has at last joined the 21st century and will be going in that direction this summer.  Not only will it save the money we spend on printing and mailing, but it will save a few trees in the process.  Beginning this summer with the July edition of The Eddy Line, we will be going completely paperless.  The last paper edition will be the May-June 2018 edition.  What does this mean for you?

If you are currently signed up for both paper and digital delivery of the newsletter, and you have been receiving both with no problems, no action is required on your part.  Your newsletter will continue to be delivered via email in the same format you currently receive it (.pdf file).  The printed edition will quietly disappear from your USPS mailbox.  If you are signed up for both paper and digital and you are having problems receiving the digital file, e.g., we maybe don’t have your current email address on file in the GCA Membership Database, or you have a full mailbox on your email service, or if your spam filter is blocking the delivery, or if your mail client or your ISP is set up to block large attachments, or whatever the case may be, you need to get the situation resolved before the July newsletter in order to continue receiving The Eddy Line uninterrupted.

If you are currently signed up to receive only digital delivery of the newsletter, and you have been receiving it with no problems, no action is required on your part.  If you have not been receiving the digital file, then you have a very real problem.  First of all, you probably will not receive this notification, and your newsletter delivery will continue to not exist.  But then, if you haven’t noticed the problem so far, it will probably make no difference to you.  You can, however, eliminate the problem, assuming you find out about it, by providing a current email address for the GCA Membership Database.  We hope that there are very few members who fall into this category.

If you are currently signed up to receive only the paper copy, you also have a bit of a problem.  To continue receiving The Eddy Line, you must make arrangements to provide a current email address at which you can receive the newsletter.  We realize that this will be a bit of an inconvenience for some of our members who much prefer to read a paper copy, and who will need to make arrangements to print the newsletter out to do so.

To update your email delivery information in the GCA Membership Database, or to provide a new email address, contact Vincent Payne by phone at (678) 343-5292 or via email at Vincent.payne9354@gmail.com, or snail mail your request to GCA, P.O. Box 611, Winston, GA 30187.  We are trying very diligently to minimize problems during this transition.

There are other advantages to publishing only a digital newsletter besides saving trees and the printing and mailing expense.  It will enable us to go back to a 12 months a year publication schedule, and it will shorten our publication timeline.  As a result, the information in the newsletter will be timelier and more up to date.  As a for instance, currently if you wanted to list a trip or some other event in the newsletter, you would have to have the information to the Editor as much as 2-1/2 months in advance of the event.  With digital only and a 12 month schedule, you could only need a lead time of as little as a few days and no more than 4-6 weeks.  Likewise, your trip reports could be published before the participants have forgotten that they were on the trip  J.  It will be much easier on our Editor because the layout would not have to conform to the 4 page increment format required for a publication on paper.  The newsletter can be any size it needs to be and it can get larger without getting more expensive to print and mail.  And when the publication deadline arrives, it can be published right away without having to deal with dropping articles or adding filler articles because they do not fit in the 4 page increment layout.

We are doing everything we can make this change as painless as possible for the readership.  As a sort of failsafe, we will be posting the current newsletter in the Members Only section of the GCA Web Site each month, where those who only have access to the internet via a library or some public WiFi connection can still read and / or print the newsletter.  If you have suggestions on how we can further make this process easier on the membership, please do not hesitate to contact President Jenny Taylor or any other officer or board member.  Thank you for your patience in this matter.